Begin with one useful document task. Keep files, search, model use, and logs under your control.
Plan a safe first company test
A private company assistant should begin with one small and useful job. Do not place every company file into the system on the first day.
- Permission to use the selected documents
- Documents with private details removed for the first test
- A person responsible for checking answers
- 1
Choose one document group
Use one clear set, such as staff policies or product manuals. Remove old and duplicate copies.
- 2
Choose one user job
Write one sentence: Staff should be able to find the correct leave policy in less than two minutes.
- 3
Create twenty questions
Include correct-answer questions, unclear questions, and questions the documents cannot answer.
- 4
Decide who can see the files
List the user roles and which documents each role may search.
- 5
Run a safe sample
Use sample files first. Check every answer and source before adding real private information.
- The assistant has one clear purpose.
- Every answer can show its source.
- A user cannot search documents outside their permission.
Use the explanations below when you want to know why each step matters.
Choose one clear job
Do not upload every file your company owns. Start with one job, such as answering staff questions about policies or helping technicians search product manuals.
A small project is easier to protect and test. It also shows whether the idea saves enough time or money to grow.
How the assistant finds answers
The system breaks documents into smaller pieces and saves them in a search index. When someone asks a question, it finds the best pieces and gives them to the AI model.
This is called retrieval-augmented generation, or RAG. RAG does not retrain the model. It gives the model useful evidence at the time of the question.
Five basic safety controls
- Keep original files, search data, prompts, and logs local.
- Check a user's permission before searching documents.
- Encrypt computers, backups, and network traffic.
- Decide how long chats and uploaded files are kept.
- Never place the model service directly on the public internet.
Make answers easy to check
Show the source file and passage beside important answers. Tell the model to say when the answer is not in the approved documents.
A confident answer without a source can still be wrong. People should be able to check important information quickly.
Test before launch
- Write questions with known answers.
- Add questions that have no answer in the files.
- Test users with different permission levels.
- Check search results before judging the AI answer.
- Review mistakes and improve the document collection.
Official facts and real user evidence
Official documentation supports product and model facts. Community discussions show real setups, failures, and questions. A community result is supporting evidence, not a promise that another computer will perform the same way.
Find a model your computer can run.
MamiLens checks your hardware and shows a careful starting point.
Run the free compatibility check →This guide is educational. Model software, licenses, and hardware support can change. Check official sources before an important deployment.